SECRETARIAT

The Secretariat shall take charge of the Office of the Secretary to the Sanggunian and shall perform the duties and functions provided under RA 7160.

SECRETARY TO THE SANGGUINIAN

The one who provides technical and management support to the Sanggunian members.

Attends all Meetings, Sessions, Administrative/Legislative Hearings and keeps Journal of these Proceedings; Keeps the Seal of the Province and affixes the same with his signature to all Ordinances, Resolutions and other preferential-official documents/acts of the Sanggunian, presents the same to the Floor Leader and Presiding Officer for their signature; thereafter forwards to the Governor for his approval and signature copies of all resolutions/ordinances duly certified by the Presiding Officer, transmits immediately to the proper offices, authorities or committees, all matters referred to them by the Sanggunian. Prescribes and adopts regulations procedures, policies and measures necessary for effective and efficient delivery of service in the interest of the public towards the creation of conducive atmosphere to good supervisor-employee relations and the improvement of employees morale. Delegates authority to personnel for the performance of any function within the office where such personnel may effectively perform subject to approval by the Appointing Authority; carries out or enforces all orders of the Sanggunian whenever such duty evolves upon him, and exercises such other powers and performs such other duties/functions as may be prescribed by the Vice Governor, law or ordinance.

ADMINISTRATIVE DIVISION

The Administrative Division is tasked to perform the following functions:

Shall plan, direct, and supervise personnel administration, as well as the general clerical, janitorial, security, transportation, property utilization and repair of equipment, which are necessary for the internal operation of the SPA;

Shall assist in the preparation of the program/project budgets and their required manpower complement;

Shall initiate and develop guidelines for effective and efficient utilization of the resources of the SPA;

Shall assist/provide periodic funding status reports on office operations/functions and establish internal control on all administrative disbursements;

Shall assist/provide members of the Sangguniang Panlalawigan and office personnel with current policy guidelines, memo-circulars and various rules and regulations coming from the Office of the President, the Department of Budget, Commission on Audit, Civil Service Commission and other departments and entities that wish to liaison with the SPA;

Shall initiate compliance of all concerned with the existing standard operating procedures and other administrative rules and regulations instituted by the SPA;

Shall receive and dispatch all communications and promote/provide a good working atmosphere; and,

Shall perform other related tasks as may, from time to time, be assigned by Vice Governor.

ORDINANCE AND RESOLUTION DIVISION

The Ordinance and Resolution Division is assigned the following functions:

Shall perform basic research work on matters involving specific fields of law and various government rules and regulations;

Shall collate reports/research materials and feedbacks gathered by field researchers and propose appropriate legislative actions to concerned SPA committees;

Shall monitor compliance of local government units and other stakeholders with initiatives on climate change, education, the environment, health and other programs of the provincial government;

Shall assist the SPA in studying and analyzing provincial problems and concerns in aid of legislation;

Shall assist the SPA in soliciting opinions and comments on particular matters and/or procedures brought before the august body;

Shall read and examine the transcripts of documents or papers for consideration by the Sanggunian;

Shall safeguard the integrity of all documents emanating from the SPA by appropriately citing references utilized as sources of information;

Shall review proposed drafts of legislative measures; and,

Shall perform other related tasks assigned, from time to time, the Vice Governor

JOURNAL AND MINUTES DIVISION

 

The following functions are hereby delegated to the Journal and Minutes Division:

Shall assist in the preparation of agenda and record the minutes of board and/or committee meetings;

Shall journalize and document all matters submitted to the SPA;

Shall review minutes for accuracy and completeness of data;

Shall identify the manner of presenting concerns for the SPA’s consideration;

Shall sequentially number resolutions and ordinances taken up and approved by the SPA;

Shall prepare certified copies of resolutions and ordinances enacted by the SPA and the minutes of committee meetings/hearings; and,

Shall be assigned other tasks by the Vice Governor from time to time.

THE SECRETARY TO THE SANGGUNIAN

The one who provides technical and management support to the Sanggunian members.

Ms. Grace T. Magdamit Secretary to the Sanggunian

Acts as a manager with a team of technical and administrative staff under her supervision to provide timely and relevant support to assist Sanggunian members in performing their multiple roles.

Ordinances & Resolutions Division

Staff of the Division

Mr. Adan Eva, Board Secretary IV

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Ms.Cielo Ramirez, Local Legislative Staff Officer II

Ms. Jennifer Bahoy, Local Admin, Staff Officer

Mr Freddie Boral, Admin. Asst. III

Ms. Aleth Bandol, Local Legislative Staff Asst.I

Levine M. Anzano Local Legislative Staff Asst I

Jay-R John B. Fabilane Local Legislative Staff Asst I

Mr. Jayson Bermundo, Local Legislative Staff Asst.I

Ms. Grace Escarlan, Legal Aide

Mr. Steve Nidea, Admin. Aide IV

Assignments of the Division

The Ordinance and Resolution Division is assigned the following functions:

Shall perform basic research work on matters involving specific fields of law and various government rules and regulations;

Albay Provincial Library & Information Center

Staff of APLI Division

Ms.Amylen N. Baustista, Librarian IV

Ms.Hyren P. Basibasa, Librarian I

Ramon Enrique M. Senora, Admin. Aide IV

Ms.Emily A. Cadag Admin Aide II

Ms.Emma A. Ingua, Bookbinder I

Gerry A. Ludovice, Bookbinder I

Lloyd A. Arevalo, Admin.Aide III

Assignments of the Division

The Library & Information Center is assigned with following Mandate,Mission and Vision

Mandate

Albay Provincial Library and Information Center as the repository of the printed and cultural, historical, intellectual and literacy heritage of the country and other sources, shall provide access to these resources for Albayano's intellectual growth, citizenship building, life-long learning and enlightment;

Administrative Division

Personnel Division

Staff of Personnel Division

Ms. Maribeth S. Pineda Board Secretary III

Ms.Emma Buenaobra, Admn Asst.II

Ma. Sarah Brusola, Admin. Asst.II

Henry Q. Campit Comp. Machine Tech

Jake Jarvy R. Morada Admin. Aide IV

Finance Division

Staff of Finance Division

Ms.Carol B. Opida Staff Officer IV

Ms.Agnes Arias, Bookbinder II

Ms. Cynthia Lemorinas, Re. Machine Oper I

Mr. Alfredo Olaño, Local Legislative Staff Asst. I

John Louie R. Rodriguez Administrative Aide III

Records Division

Staff of Records Division

Ms.Mia Silerio Admn.Officer I

Ms. Jenalyn Salve R. Guarin Admin. Aide IV

Archives Division

Staff of Archives Division

Ms.Jocelyn E. Renolla Admn.Officer III

Ms.Lea A. Templado Admin Officer III

Ms. Nora Moya, Local Leg Staff Asst.I

Tasks assigned to Administrative Division

The Administrative Division is assigned to perform the following functions:

Shall plan, direct, and supervise personnel administration, as well as the general clerical, janitorial, security, transportation, property utilization and repair of equipment, which are necessary for the internal operation of the SPA;

Minutes & Journals Division

Staff of the Journals & Minutes Division Division

Ms.Regina C. Domingo, Supervising Administrative Officer

Ms. Arlene Almonte, Board Secretary-III

Ms. Myrah Khrystynn S. Regino, Board Secretary I

Ms. Enone Dinglasan, Admin.Asst.V

Ms. Nancy Abrera, Admin.Asst.V

Ms. Ruth J.Botabara Admin. Asst.V

Ms. Theresa Malasa, Admin. Asst.V

Ms. Shielo C. Nace Admin. Asst.V

Ms. Olga Perillo, Admin. Asst.III

Ms.Lorna Delgado, Admin. Asst. V

Ms. Annalyn Briones, Administravie Asst.III

Ms.Ma. Frances Fernandez, Administravie Asst.III

Ms.Aimee Bataller, Administravie Asst.III

Functions delegated to the Journal and MinutesDivision

The following functions are hereby delegated to the Journal and Minutes Division:

Shall assist in the preparation of agenda and record the minutes of board and/or committee meetings;

Oversights & Research Division

Staff of the Oversights & Research Division

Ms.Bernardita Mirabel, Board Secretary II

Ms.Regina Rose Atole Admin.Asst.I

Ms.Cerna B. Amador, Admin. Aide I

Ordinances & Resolutions Division

Assignments of the Division

The Ordinance and Resolution Division is assigned the following functions:

Shall perform basic research work on matters involving specific fields of law and various government rules and regulations;

Shall collate reports/research materials and feedbacks gathered by field researchers and propose appropriate legislative actions to concerned SPA committees;

Shall monitor compliance of local government units and other stakeholders with initiatives on climate change, education, the environment, health and other programs of the provincial government;

Shall assist the SPA in studying and analyzing provincial problems and concerns in aid of legislation;

Shall assist the SPA in soliciting opinions and comments on particular matters and/or procedures brought before the august body;

Shall read and examine the transcripts of documents or papers for consideration by the Sanggunian;

Shall safeguard the integrity of all documents emanating from the SPA by appropriately citing references utilized as sources of information;

Shall review proposed drafts of legislative measures; and,

Shall perform other related tasks assigned, from time to time, the Vice Governor

Administrative Division

Tasks assigned to Administrative Division

The Administrative Division is assigned to perform the following functions:

Shall plan, direct, and supervise personnel administration, as well as the general clerical, janitorial, security, transportation, property utilization and repair of equipment, which are necessary for the internal operation of the SPA;

Shall assist in the preparation of the program/project budgets and their required manpower complement;

Shall initiate and develop guidelines for effective and efficient utilization of the resources of the SPA;

Shall assist/provide periodic funding status reports on office operations/functions and establish internal control on all administrative disbursements;

Shall assist/provide members of the Sangguniang Panlalawigan and office personnel with current policy guidelines, memo-circulars and various rules and regulations coming from the Office of the President, the Department of Budget, Commission on Audit, Civil Service Commission and other departments and entities that wish to liaison with the SPA;

Shall initiate compliance of all concerned with the existing standard operating procedures and other administrative rules and regulations instituted by the SPA;

Shall receive and dispatch all communications and promote/provide a good working atmosphere; and,

Shall perform other related tasks as may, from time to time, be assigned by Vice Governor.

Journals & Minutes Division

Functions delegated to the Journal and MinutesDivision

The following functions are hereby delegated to the Journal and Minutes Division:

Shall assist in the preparation of agenda and record the minutes of board and/or committee meetings;

Shall journalize and document all matters submitted to the SPA;

Shall review minutes for accuracy and completeness of data;

Shall identify the manner of presenting concerns for the SPA’s consideration;

Shall sequentially number resolutions and ordinances taken up and approved by the SPA;

Shall prepare certified copies of resolutions and ordinances enacted by the SPA and the minutes of committee meetings/hearings; and

Shall be assigned other tasks by the Vice Governor from time to time.

Oversight & Research Division

Albay Library & Information Center

Assignments of the Division

The Library & Information Center is assigned with following Mandate,Mission and Vision

Mandate

Albay Provincial Library and Information Center as the repository of the printed and cultural, historical, intellectual and literacy heritage of the country and other sources, shall provide access to these resources for Albayano's intellectual growth, citizenship building, life-long learning and enlightment;

Mission

Albay Provincial Library & Information Center shall provide access to all printed cultural, historical, intellectual and literary heritage of the Province and the country and other information sources and ensure the preservation and conservation of these materials through technological innovations for the use of the future generations;

Vision

The full intellectualamd cultural development of Albayano's through love for reading all forms of library materials, the lessons and insights of which enable an d empower them to adapt to rapid technological advanceds and the changes of accompanying global trends, for application in their present lives and the lives of the next genertions;